Accounts Payable Manager

We are looking to fill the role of Accounts Payable Manager! This position will work out of our corporate headquarters in Seattle, WA. Reporting to the Corporate Controller. The ideal candidate will provide strong leadership to our accounts payable department and ensure the department runs smoothly. Produce high quality, detailed work, focusing on optimizing department processes, building relationships within and outside Aqua Star through excellent leadership and communication skills.


  • Post daily cash payment activities
  • Ensure proper documentation and approval prior to payment of invoices
  • Responsible for all supplier payments and associated documentation including validated banking instructions
  • Maintain detailed cash management records as follows: future cash commitments, collection, LC and wire transfer disbursements
  • Control and prepare daily reconciliation statements for all banks and follow up on all reconciling items
  • Prepare daily supplier payments
  • Research and resolve vendor and internal inquiries
  • Implement EDI for invoice receipt from vendors
  • Partner with bank and IT to set up automatic ACH payments
  • Organize workflow of invoices, approval, and payments
  • Reconcile vendor statements
  • Prepare and distribute AP Aging weekly
  • Reconcile Vendor AP balances
  • Reconcile A/P subledger to GL monthly
  • Reconcile loan interest and banking fees monthly
  • Maintain a file of foreign exchange transactions
  • Assist with month end financial close reconciliations and accruals
  • Training, motivating, and evaluating accounts payable team members
  • Develop, implementing, improving, and enforcing department controls to increase accuracy and efficiency
  • Building and maintaining relationships with employees, clients, and vendors
  • Balance sheet reconciliation as assigned
  • Prepare routine ad hoc reports for internal and external distribution
  • Assist with special projects as needed

Experience & Skills:

  • 5+ years of accounts payable, and team leadership experience
  • Extensive hands-on ERP system experience (Microsoft Dynamics AX preferred)
  • Intermediate to advance Microsoft Excel skills
  • Flexible; able to juggle multiple tasks, in a fast-changing environment
  • Strong knowledge of US GAAP
  • Strong analytical and problem-solving skills
  • Strong verbal and written interpersonal communication skills
  • Ability to organized, prioritize, and manage time efficiently
  • Ability to be both fast and accurate in a high-volume setting
  • Ability to work independently on several projects simultaneously
  • Ability to learn and follow procedures quickly


  • Bachelor’s degree in Accounting or Finance preferred

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