Accounts Payable Specialist

Aqua Star is seeking a Accounts Payable Specialist to join the Finance team at our Seattle headquarters. Reporting to the Controller this role will be responsible for all aspects of accounts payable including the timely preparation and input of approved invoices and processing checks.


  • Print invoice from A/P mailbox
  • Input all invoices within 48 hours of receipt
  • Prioritizes invoices according to payment terms
  • Scan all invoices & post to intranet site
  • Code and input A/P invoices for US and Canada and prepare for payment
  • Code all invoices that don’t require others to code
  • Ensure proper documentation and approval prior to payment of invoices
  • Check runs one week prior to due date
  • Prepare and print hot checks when requested
  • Research and resolve vendor inquiries
  • Reconcile vendor statements, research and resolve discrepancies
  • Assist with month end financial close reconciliations and accruals
  • Processes and audits all credit card bills
  • Responds to all vendor and internal inquiries
  • Reconcile A/P subledger to GL
  • Front desk back up when needed
  • Maintain A/P master accuracy
  • Assists accounting department with other tasks and projects as needed
  • Assist other staff with kitchen upkeep

Experience & Skills:

  • Ability to be both fast and accurate in a high-volume setting
  • File, scan, and maintain orderly files and A/P area
  • Ability to learn and follow procedures quickly
  • Strong interpersonal communication skills, both verbal and written
  • Customer service oriented
  • Highly proficient with Microsoft Office, specifically Excel
  • Experience working with Microsoft Dynamics AX desirable


  • Bachelor’s Degree in accounting required or equivalent experience

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